Logistics Admin Assistant
Logistics Admin Assistant
The location of the role is Paddington, London (hybrid working).
The duration of the contract is immediate start until 19th December 2025.
The pay rate on offer is £15 per hour.
The client is a multinational high-street retailer.
Key accountabilities of the role
- Tracking of manual Purchase Orders (POs) and admin tasks associated - for example identifying & correcting or communicating any errors on POs, i.e. incorrect ship method, incorrect supplier details, incorrect hub, missing Sales Orders.
- Maintain Purchase Order (PO) data integrity via amendments in SAP
- Creation of manual shipment tracks in our Supply Chain system Editrack
- Maintaining manual excel documents to aid tracking of PO status and advance shipping note (ASN) readiness
- Communication between tech and Poland warehouse teams for available advance shipping notices
- Hourly analysis of manual good receipt files and corresponding allocation files to ensure our logistics provider has all required allocation files to keep the operation running
- Communication of errors to trading team for over/under shipments
- Tracking of allocation errors and sharing status updates daily/weekly
- Time critical uploads of manual allocation files to Poland hub SharePoint
- Daily/weekly uploads of manual output files from DHL emails/SharePoint to internal SharePoint for internal business area use such as Inventory control and Intl finance teams.
Key skills and experience
- Microsoft Office skills with a focus on Microsoft Excel
- Ability to navigate systems such as SAP (Training will be provided, but prior experience preferred)
- Ability to multi-task and work to tight time scales
- Organisational skills
- Numerical, analytical and interpretive skills
- Excellent interpersonal skills
- Ability to build relationships with both internal and external parties
- Ability to communicate effectively to relevant teams
