Logistics Admin Assistant
Logistics Admin Assistant
The location of the role is Paddington, London (hybrid working).
The duration of the contract is 4 - 6 weeks.
The pay rate on offer is £15 per hour.
The client is a multinational high-street retailer.
Key accountabilities of the role
- Tracking of manual Purchase Orders (POs) and admin tasks associated - for example identifying & correcting or communicating any errors on POs, i.e. incorrect ship method, incorrect supplier details, incorrect hub, missing Sales Orders.
- Maintain Purchase Order (PO) data integrity via amendments in SAP
- Creation of manual shipment tracks in our Supply Chain system Editrack
- Maintaining manual excel documents to aid tracking of PO status and advance shipping note (ASN) readiness
- Communication between tech and Poland warehouse teams for available advance shipping notices
- Hourly analysis of manual good receipt files and corresponding allocation files to ensure our logistics provider has all required allocation files to keep the operation running
- Communication of errors to trading team for over/under shipments
- Tracking of allocation errors and sharing status updates daily/weekly
- Time critical uploads of manual allocation files to Poland hub SharePoint
- Daily/weekly uploads of manual output files from DHL emails/SharePoint to internal SharePoint for internal business area use such as Inventory control and Intl finance teams.
Key skills and experience
- Microsoft Office skills with a focus on Microsoft Excel
- Ability to navigate systems such as SAP (Training will be provided, but prior experience preferred)
- Ability to multi-task and work to tight time scales
- Organisational skills
- Numerical, analytical and interpretive skills
- Excellent interpersonal skills
- Ability to build relationships with both internal and external parties
- Ability to communicate effectively to relevant teams
