Executive Assistant (EA)

Job Type:
Digital Workspace
Job reference:
about 1 month ago

Role: Executive Assistant (EA)

Location: Reading (hybrid role - 1-2 days onsite)

Duration: competitive 18 month PAYE contract

A global tech leader are seeking a personable Executive Assistant to join their Business Operations Team in London to play a vital part of driving the team and business forward.

This is a fantastic opportunity for an Executive Assistant who has experience supporting teams looking for a long term contract for a global tech giant.

Must have skills and experience:

  • Strong proficiency with the Microsoft suite - Excel, PowerPoint, Word and most importantly Outlook and Teams.
  • Strong planning and organizational skills, with excellent verbal and written communication skills.
  • Precision time management, prioritization, and problem-solving skills.
  • A team player who collaborates well and has excellent interpersonal skills and awareness.
  • The ability to work unsupervised, on their own initiative and as part of an interdependent team.
  • Proven track record of delivering work with a high degree of accuracy and attention to detail, creating clarity and eliminating ambiguity where required.
  • Exercises sound judgment, tact, diplomacy, integrity, and professionalism, demonstrating a positive, can-do attitude.
  • Experience supporting teams who are working remotely and within the hybrid working environment.
  • A creative thinker who is committed to the ongoing evolution of the admin and business support function.
  • A keen ability and ongoing interest in learning about new tools, technology, and AI.

Key Responsibilities:

  • Managing executives' diaries. Travel & Expenses Management:
  • Booking flights, ground transportation and accommodation; assisting with visa processing and other travel related documentation.
  • Processing and reconciling expenses in adherence with the travel and expense policy. Events Coordination: e.g. morale activities, trainings, Executive Visits, Customer & Partner Events.
  • Scheduling and managing the invitations.
  • Booking meeting rooms and catering in collaboration with the onsite Events Team.
  • Assisting with onsite troubleshooting audio-video and technical issues
  • Outsourcing and booking external venues for business and morale events; arranging transportation when needed
  • Handling purchases orders, invoices, payments, and accruals and reclasses if applicable.
  • Also assisting in the coordination and running of events.
  • Engaging actively with the Business Admin Team, participating in the onboarding of new members, and sharing best practices.
  • Providing back up and coverage during leave of absence to your colleagues.
  • Assisting with any other ad-hoc projects and duties as appropriate.
  • Handling loaned devices returned equipment.
  • Managing the hardware pool, inventory, and storage room.
  • Keeping distribution lists up to date.
  • Managing Communities access.
  • Designed as main POC for general enquiries providing guidance and best practices in day-to-day operations.

If you feel you are suited to the above requirements we would love to hear from you and provide further detail!

How To Apply

Please send a CV to kaceynorris@peoplesource.co.uk

People Source Consulting Ltd is acting as an Employment Business in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas.

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