Business Support Assistant (EA / Administrative Support)
Up to £30k + benefits
18 months contract
part time 25 hours per week pro rata
Location: Cambridge
Employment Type: Full-Time
About the Role
We are seeking an enthusiastic, action-oriented, and highly organised Business Support Assistant to provid...
Business Support Assistant (EA / Administrative Support)
Up to £30k + benefits
18 months contract
part time 25 hours per week pro rata
Location: Cambridge
Employment Type: Full-Time
About the Role
We are seeking an enthusiastic, action-oriented, and highly organised Business Support Assistant to provide exceptional administrative and executive support to our team in Cambridge.
This role supports managers and their teams across a busy, fast-paced environment. You will need strong interpersonal skills, sound judgement, and the ability to handle confidential information while managing multiple priorities with ease.
Key Responsibilities
Calendar Management
- Coordinate complex diaries across multiple time zones for managers and team members.
- Anticipate scheduling needs and resolve conflicts proactively.
Travel & Expenses
- Arrange domestic and international travel.
- Manage expense submissions and tracking for senior staff.
Event & Meeting Coordination
- Plan and deliver internal meetings, workshops, off-sites, social events, and staff celebrations.
- Responsibilities include:
- Booking venues and meeting rooms
- Managing invitations and RSVPs
- Coordinating catering
- Supporting agenda preparation
- Taking and distributing meeting minutes
- Following up on action items
- Preparing event and meeting materials
Team Mailing Lists
- Maintain distribution lists and ensure timely updates for all teams.
Visitor & Lecture Support
- Organise logistics for visitors, guest speakers, and lectures before, during, and after their arrival.
Policy & Process Compliance
- Ensure adherence to administrative policies, processes, and compliance requirements.
Cover Support
- Provide administrative cover and support for other team members as needed.
Cross-Team and Cross-Site Collaboration
- Support the planning and delivery of wider business events across Cambridge.
- Work closely with administrative and support staff across sites to ensure consistent processes and a seamless experience.
Skills & Competencies
- Proactive self-starter with the ability to anticipate needs and take ownership.
- Strong written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
- High attention to detail with excellent problem-solving abilities.
- Calm, organised, and focused under pressure.
- Approachable, collaborative, and solutions-oriented.
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel) and Microsoft Teams.
Experience
- Minimum 1 year of experience in an administrative, executive assistant, business support, or customer service role within a dynamic, fast-paced environment.
