Role Title: Project Administrator
Location: London- 3 days per week on site
Rate: £420 to £480 via umbrella company
Length: Initial 3 months with strong potential for extension
Job
Role Summary:
The Project Support Officer will provide administrative, coordination, and tracking support to ensure the smooth execution of the IT Architecture Ways of Working workstream at Marks & Spencer. This role will assist in project planning, stakeholder engagement, risk, and issue management, and maintaining project documentation. The successful candidate will play a key role in supporting the Project Manager to ensure deliverables are met within agreed timelines.
Key Responsibilities:
Project Coordination & Administration
- Assist in maintaining project plans, timelines, and milestones.
- Support in updating and tracking the Gantt chart, action tracker, and RACI matrix.
- Schedule and coordinate meetings, workshops, and stakeholder engagements.
- Take meeting minutes, document actions, and follow up with responsible parties.
- Maintain project documentation and reports on SharePoint, ensuring version control and accessibility.
Risk, Issue & Change Management
- Maintain and update the Risk & Issue Log, tracking progress and ensuring timely resolution.
- Support the Project Manager in change request tracking and approvals.
- Escalate risks and issues as needed to ensure project continuity.
Stakeholder Engagement & Communication
- Assist in preparing and distributing weekly status reports and executive summaries.
- Facilitate communication between internal teams, external vendors, and stakeholders.
- Provide administrative support for governance meetings and documentation reviews.
Financial & Resource Tracking
- Monitor and update resource allocation and budget tracking documents.
- Support procurement-related tasks and coordination with finance teams.
Continuous Improvement & Knowledge Management
- Maintain a knowledge repository for all project documentation, lessons learned, and best practices.
- Assist in training and onboarding sessions related to new processes and methodologies.
Skills & Experience Required:
- Project Management Support Experience - Preferably in IT, digital transformation, or business change projects.
- Strong Organizational Skills - Ability to manage multiple tasks, priorities, and deadlines effectively.
- Stakeholder Management - Comfortable working with senior leaders, IT teams, and business stakeholders.
- Proficiency in MS Office & SharePoint - Strong skills in PowerPoint, Excel, Word, and SharePoint document management.
- Experience with Project Tools - Familiarity with Jira, Trello, MS Project, or similar tools is beneficial but not essential."
