Administrator London (Legal Sector)
Hybrid working
Based 2-3 per week London (Mayfair or Canary Wharf)
Salary £20-25K
7 hours/day between 08:30 - 18:00 on a rota basis
OVERVIEW:
Our client is London-based law firm which delivers exceptional legal advice to clients principally in the real estate and private wealth sectors. They are looking for a Administrator to join their growing team. The role requires first class administrative and interpersonal skills and the proven ability to undertake a wide range of administrative tasks, demonstrating initiative, enthusiasm, professionalism, and a high-level quality service delivery. The successful candidate will be career minded and proud of the service they provide and will strive to continually provide a value added and quality service delivery to all individuals, always and in all circumstances.
KEY ACCOUNTABILITIES:
- Undertake scanning tasks, saving documents to the document management system and liaising with the reprographics department where required
- Complete small or individual copying tasks that must be retained within the practice areas or are otherwise not suitable for completion by the Reprographics Department
- Assist with the archiving of general transactional, project or client documents, working with the Departmental Secretaries and/or Muniments Department as appropriate
- Complete scheduling and/or archiving of general transactional or client documents, including deeds
- Complete various tasks in relation to client Wills or Letters of Wishes, including copying, scanning and sewing. Also, working with the Departmental Secretaries and/or Muniments Department to maintain the Wills Document Register
- Complete document engrossments in conjunction with the secretaries, including the binding or other 'finishing' of documents
- Create, prepare and assemble sales packs, court bundles and other exhibition materials
- Assist with the assembly or preparation or maintenance of court bundles and other exhibits
- Assist with specific projects for Legal and Support Departments, providing general office administrative support from time to time
- Deliver excellent customer service to internal clients by developing a good understanding of and awareness of partners, lawyers and department secretaries and practice areas as well as an understanding and awareness of the department's working practices, quality standards, professional ethos and service delivery
- Proactivity in identifying ways to improve processes and ways of working, spotting opportunities to contribute to the continual improvement of the General Administrative Team
- Demonstrate teamwork, provide cover within the team with flexibility to work in both London offices
SKILLS & EXPERIENCE:
- Recent office administrative experience ideally gained within a law firm or another professional services firm
- A good typing speed with a high level of accuracy
- A basic understanding of Word, Excel and pdf documents
- Some experience of legal documents
- Very good attention to detail and accuracy
- A good understanding of paper administration
- Proactivity and ability to take ownership of tasks with a "can-do" attitude
- Excellent verbal and written communication and interpersonal skills
- Good administrative and organisational skills
- Strong and flexible team player
- Calm and efficient under pressure
Due to the high volume of applications, we receive we are not able to get back to everyone who applies. Therefore, if you have not heard back from Experis within 7 days please assume that your application has been unsuccessful however we will contact you if suitable roles come up that match your skill set.
