Business Administrator

Location:
Cambridge
Job Type:
Permanent
Industry:
Business Transformation
Job reference:
JSL22038_1655385887
Posted:
19 days ago

Role: Business Administrator
Salary: £28,000 - £35,000
Location: Hybrid - 3 days office 2 days WFH
Duration: 12 Months - 6 month extension potential
Start date: July/August 2022

Experis are recruiting for a Business Administrator for a Global client in their research office in central Cambridge. As the Business Administrator you will operate in a variety of capacities, working with two senior leaders and their team's, demonstrating excellence in administrative functions. The ideal candidate must be able to maintain a calm and focused approach, accommodate different work styles, demonstrate sound judgment, make timely decisions in relatively complex situations, and set priorities among multiple tasks.

What to expect

  • Making administrative decisions and requests for information on behalf of two team leaders with respect to complex calendar management, spanning multiple global time-zones.
  • Arranging and booking domestic and international travel, including passport and visa requirements for two team leaders and senior team members.
  • Processing expense reports for two team leaders and senior team members.
  • Managing vacation approval requests for two team leaders and senior team members.
  • Onboarding new joiners and off-boarding leavers for the team: Handle pre and post requirements.
  • Maintaining relevant security groups and distribution lists.
  • Working efficiently and effectively to manage all logistics for internal meetings/events, off sites, appraisal meetings, morale events, team all hands meetings, and celebration events. Co-ordinating room bookings, catering, venue selection, queries, agenda management, minutes, actions, and material preparation.
  • Co-ordinating support for executive visits.

What you'll need

Qualifications

  • A self-starter with the ability to anticipate needs and act ahead of direct guidance in a fast-paced environment.
  • Organised and detail-oriented, with proven administrative and project management skills and the ability to prioritise and handle multiple tasks at once in a timely manner.
  • Ability to manage complex scheduling.
  • Maintain the confidentiality of highly sensitive material with tact and professionalism.
  • Approachable and can maintain a calm and focused approach under pressure, within short time constraints, and in relatively ambiguous and complex situations.
  • Relationship building skills, business maturity, high degree of self-confidence.
  • Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Excel, and Teams meetings.

Experience

  • 2+ years administrative, and business support experience in a fast paced and complex environment with an emphasis on scheduling meetings/events, travel management and expenses, and administration work for executive/upper-level management and their team.

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