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Supply Chain Support Administrator

  • Salary: Negotiable
  • Job type: Contract
  • Location: London
  • Sector: Engineering
  • Date posted: 31/01/2018
  • Job reference: J380911A

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Supply Chain Support Administrator


Up to £200.00 p/d

3/6 month initial contract

Ensuring and enabling the prompt and compliant Procurement to Payment process of Vivace Commissioning Process.

Supply Chain is involved in supporting the three main areas of the everyday running of Vivace:

  • Supplier on-boarding - Introducing new Consortium Members, organisations (Academia, SMEs, Medium-large enterprises) with interesting and innovative capabilities into the Vivace Community.
  • Core Services - In-Direct Procurement to allow the efficient every day running of Vivace's Core Team e.g. outsourcing contracts, Marketing, IT Equipment.
  • Commission Delivery - Supporting the Commission Delivery Team, ensuring suppliers are fully compliant and contracted prior to Sprint Delivery commencement.

Supply Chain Support Role:

  • Vivace are looking for a full time role to support Vivace's Supply Chain. Vivace's community is always open and growing in number of suppliers. We're looking for a proactive and organised individual who can support Vivace's agile delivery environment.

Key Responsibilities

Supplier Onboarding:

  • Vivace currently maintains an excel file of suppliers, contacts and on-boarding status which needs updating on a daily basis as suppliers progress to full Vivace membership.
  • Creation and file management of NDAs templates.
  • Vendor Creation in QinetiQ's SAP Procurement systems to allow purchase order and invoicing readiness. Distribution of vendor creation documents and obtaining of supplier bank details.
  • Distribution of contract templates to new suppliers. After signature collating documentation and storing appropriately on Vivace Sharepoint system.

Commission Delivery:

  • Raising Shopping Carts in SAP for Purchase Order Creation to allow swift Commission delivery.

Key Skills:

  • Basic Excel knowledge.
  • Experience of SAP GUI - Not hugely important as training will be provided.
  • Majority of time will be based in Central London, however, from time-to-time role may be required to visit QinetiQ site in Farnborough.

Vivace Values:

  • Open and Honest: contributing to an environment where people are not afraid to fail and where challenge is welcome as a method of continuous improvement.
  • Fast, flexible and responsive: helping us to provide greater flexibility for Vivace's customer.
  • Best and brightest: Vivace has been formed to provide a hub of the best and brightest people.
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