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Project / Personal Assistant

  • Salary: £120 - £160 per day
  • Job type: Contract
  • Location: City of London, London
  • Sector: Other
  • Date posted: 16/10/2017
  • Job reference: J375198A

Project / Personal Assistant

Marylebone, London

3 month initial contract - The ideal candidate will go permanent following this.

Hourly rate up to £20

My client is seeking an assistant to join their team in their Marylebone. The ideal candidate will be keen to grow with the role and eventually go permanent.

This could suit a PA looking to take the next step.

  • Proactive co-ordination and planning of Director's time
  • Act as interface for the Director dealing with all telephone calls, mail, email and task management tools, filtering and responding as appropriate
  • Manage diary and ensure that relevant documentation / background information and travel arrangements are provided in support of scheduled meetings
  • Arrange and support monthly Board meetings
  • Draft/respond to correspondence often from sparse information and prepare / produce letters, documents, reports, business briefs, reports and presentations
  • Undertake research on topics or gather information to ensure the Director is appropriately briefed
  • Plan and organise events and conferences as and when required
  • Protect the Director from unsolicited approaches in a friendly but assertive manner
  • Establish and maintain productive working relationships with internal and external secretaries and PAs
  • Maintain records and filing systems as appropriate to the role
  • Manage and co-ordinate travel expenses
  • Provide secretarial support to colleagues and visitors as and when required
  • The role requires flexibility - it may incorporate travel and early or late working

Requirements

  • Proficient in all Microsoft applications including PowerPoint, Word, Excel and Outlook
  • Strong secretarial skills (Typing, Audio)
  • Research and written communication skills
  • Organisational ability and attention to detail
  • Able to exercise discretion and confidentiality
  • Previous experience of providing PA support at a Director level essential
  • A level education/equivalent experience
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