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P2P Purchasing Expert

  • Salary: Negotiable
  • Job type: Contract
  • Location: Waterford
  • Sector: Other
  • Date posted: 18/10/2017
  • Job reference: J375948A
This vacancy has now expired.

P2P Purchasing Expert required to join a leading biopharmaceutical company in the South East. This position will have responsibility to lead purchasing and contracting activities and processes below the "Buyer threshold" under a mandate from Procurement

Responsibilities:

  • Overall awareness of the entire Purchase-to-Pay operations to deliver best-in-class services, to partner with relevant MCO business representatives to ensure sustainable processes and a smooth interface to the stakeholders within SBS Procurement, Legal and Finance.
  • Accountable for control, compliance and documentation checks of the PR-to-PO process as per company SOP
  • Create a culture of cooperation, collaboration and teamwork across the P2P team (incl. SSC) of MCO UKIE

Purchasing and Contracting Activities

  • Ensure Procurement input / strategies on category specific requirements and processes are considered and implemented
    • For example, mandatory suppliers, catalogues, CAR (Consulting Authorization Requests) and reportable consulting agreements, etc.
  • Guide the operational Buying / Purchasing process for purchases below the Buyer threshold:
    • Challenge business requirements (buy better, buy less)
    • Guide the user throughout the Contracting process, if applicable
  • Select supplier for PR below the Buyer threshold as per country requirement:
    • Identify potential suppliers
    • Conduct bidding (RFI, RFP, RFQ), if applicable
    • Negotiate simple contracts, optimize existing agreements (buy cheaper)
  • Provide accurate and timely transaction execution, including new requests, change requests and MSA's
  • Manage interactions with tactical/non-preferred suppliers
  • Close collaborationwithSSC purchasing &VMD team on processes as well as ongoing issues
    • Support RFI's from SSC towards optimizing Customer Service with requestors and vendors

Process Management

  • Support the P2P MCO Head in coordination of the service delivery of outsourced Purchasing services incl. tracking of contractually agreed KPIs.
  • Pro-actively decide on action items resulting from KPI analysis and drive actions in cooperation with SSC.
  • Ensure Compliance and Internal Control standards are met
    • Ensure PR process compliance as per company SOP, for example, Global Contract Policy, DOA, Sanctioned Party Lists Screening, etc.
  • SupportofP2PMCOHeadUKIE on all Purchasing / Contracting activities
    • Provide sound analytics / data to manage and control the P2P Purchasing environment
    • Manage local P2P Projects, thereby considering the European approach of general standardisation of the P2P environment
  • Understand and manage relevant IT system to guarantee an optimized P2P process

Qualifications/Experience:

  • Bachelor degree in supply chain, commercial or related field, with at least two years' experience in purchasing operation, processes and systems
  • 2 - 5 years of experience in support functions and 2 years direct work experience in Purchasing / Procurement on processes and their delivery
  • Good understanding of relevant Procurement, Finance and Legal processes
  • Proofed strength in analytics and data management
  • Strong ability to deal with external suppliers and external partners
  • Fluent English, written and spoken
  • Ability to multi-task and work effectively in a fast-paced environment
  • Excellent communication and good tactical negotiation skills
  • Proficient in MS office, experience with purchasing software
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