Office Manager

  • Location:

    Vauxhall, London

  • Sector:

    Engineering

  • Job type:

    Contract

  • Salary:

    Negotiable

  • Job ref:

    JD/114018_1573043739

  • Published:

    8 days ago

  • Duration:

    5 Months

  • Start date:

    ASAP

Role Purpose

Running of office operations, reflective of a FTSE 250 company working in partnership with central government (Home Office).

You will be driven to seek innovative ways to surpass customer expectations, both through excellent customer service, and dynamic operational working procedures.

This role will be very varied, and you must be happy to work in an office environment that can be extremely busy, as well as quieter at times. You will organise and plan these periods to create a smooth running atmosphere.


Key Accountabilities

  • To be the main point of contact for all staff and visitors in the office
  • Manage drop-in arrangements for consortium members. Work with them to facilitate introductions and make connections across the consortium
  • Screening and hosting visitors, ensuring that security and safety procedures are briefed and followed, but that visitors feel they have had a personal welcome and their immediate needs have been met before being passed to their host.
  • Ensure the smooth running of the office on a day-to-day basis, acting as point of contact for any problems and queries regarding common services and facilities
  • Liaison with the Landlord in relation to facilities, security, services etc.
  • Be alert and aware to any safety or security risks and report to the Operations Manager. Recording and monitoring all persons that have permanent or temporary access to areas of the building
  • Ensure the smooth booking and running of all on-site meetings and events.


Key Capabilities/Knowledge
* Work well alone, taking initiative for solving problems
* Strong planning and organisational skills
* Proactive and takes ownership and responsibility for professional office environment
* Outstanding verbal and written communication skills and natural ability to establish trust and credibility.
* Mature and confident personality, proactive in engaging with people to establish their needs and make connections where appropriate
* Knowledge of office health and safety processes;
* Proficient in Microsoft Office applications including Outlook, Word, Excel, SharePoint and Teams
* Flexible with working hours, in order to best accommodate office visitors and events

Experience & Qualifications
* Proven experience in office management
* Client/customer engagement and networking
* Highly organised and with outstanding communication
* Experience of Security procedures and visitor management
* Experience of health and safety procedures; including incident reporting arrangements

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