Executive Support

  • Location

    London, England

  • Sector:

    IT

  • Job type:

    Contract

  • Salary:

    £145.00 - £150.00 per day

  • Contact:

    Fatima Aidarus

  • Contact email:

    Fatima.Aidarus@experis.co.uk

  • Job ref:

    BBBH116453_1577185672

  • Published:

    8 months ago

  • Duration:

    3 months

  • Expiry date:

    2020-01-23

  • Start date:

    asap


Executive Support

Based in a busy environment in Holborn, you will be providing in-depth executive support to a member of the Business Unit Executive Board plus another VP. You will be working alongside other executive assistants, some based in Holborn and some remotely.

Location: Holborn
Rate: £150.00 per day
Duration: 3 months


Personal Profile:

* Flexible approach
* Excellent organisational skills
* Good communication skills and telephone manner
* Professional appearance and behaviour
* Ability to prioritise work efficiently
* Ability to remain calm under pressure and deliver to tight deadlines
* Maintain confidentiality at all times
* Good team-working skills

Role Responsibilities:

* Comprehensive diary management to ensure productive time usage and regular scheduling of meetings, accommodating multiple diaries and often various time zones.
* Monitoring and organisation of client and internal meetings and conference calls.
* Preparation and logistical facilitating of team meetings, both internal and external where required.
* Itinerary planning to ensure seamless logistics to maximise exposure to clients or partners, whilst identifying the most convenient and cost-effective travel options.
* Proactive handling of mail box and delegation to team when required.
* Liaison with external clients and partners and their offices to promote a good relationship and ensure desired access.
* Co-ordinating visa applications and other related travel documents.
* Monitoring and entering of expenses, timesheets and invoices using online systems.
* Set up and maintenance of internal distribution and contact lists.
* General administration duties.

Essential:

* Good working knowledge of Outlook, Microsoft Word, PowerPoint and Excel
* Good attention to detail
* Excellent time management
* Professional approach
* Flexible approach
* Numerate

Desirable:

* Experience of global diary management, incorporating various time zones
* Experience of using online procurement and timesheet systems
* Event organisation experience