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Executive Assistant

  • Salary: £35000 - £45000 per annum + benefits
  • Job type: Permanent
  • Location: West End, London
  • Sector: Engineering
  • Date posted: 15/02/2018
  • Job reference: J381768A

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Executive Assistant - An exciting opportunity has arisen for an experienced Executive Assistant to join a prestigious FTSE 250 Engineering company based at their head office in the West End. Supporting the Group Director of Organisation and Development, the role will be both challenging and rewarding and will provide you with a platform to develop a progressive career within a prestigious organisation.

Job description:

Executive Assistant - The role will be to provide comprehensive EA support to the director in order to facilitate the efficient operation of their area of responsibility.

Role and responsibilities include:

  • Proactive co-ordination and planning of Director's time
  • Act as interface for the Director dealing with all telephone calls, mail, email and task management tools, filtering and responding as appropriate
  • Manage diary and ensure that relevant documentation / background information and travel arrangements are provided in support of scheduled meetings
  • Arrange and support monthly Board meetings
  • Draft/respond to correspondence often from sparse information and prepare / produce letters, documents, reports, business briefs, reports and presentations
  • Undertake research on topics or gather information to ensure the Director is appropriately briefed
  • Plan and organise events and conferences as and when required
  • Protect the Director from unsolicited approaches in a friendly but assertive manner
  • Establish and maintain productive working relationships with internal and external secretaries and PAs
  • Maintain records and filing systems as appropriate to the role
  • Manage and co-ordinate travel expenses
  • Provide secretarial support to colleagues

In order to be considered you will ideally:

  • Experience of providing EA support to senior management
  • Be highly organised with a flexible approach
  • Proficient in all Microsoft applications including PowerPoint, Word, Excel and Outlook
  • Strong secretarial skills (Typing, Audio)
  • Research and written communication skills
  • Organisational ability and attention to detail
  • Able to exercise discretion and maintain confidentiality
  • Ability to speak Spanish or French (desirable)

In return they offer a competitive salary plus excellent company benefits.

If you are interested please apply ASAP with an up to date CV.

Aaron Wallace

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