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Executive Assistant

Expired
  • Salary: £25000 - £30000 per annum
  • Job type: Permanent
  • Location: Bristol
  • Sector: Other
  • Date posted: 08/08/2017
  • Job reference: J368490A

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Executive Assistant

Up to £30,000 dependant on experience

Excellent Benefits

37 hrs/wk

Permanent, Full-time

Bristol Based

I recruit for a FTSE 100 Engineering Support Services Organisation who is seeking an experienced Executive Assistant.

Supporting two remote Health and Safety Directors you will provide a high quality and professional service and facilitate the efficient operation of their area. This is to be achieved within a flexible, demanding and time pressured environment where organisational skills, attention to detail and meeting deadlines is paramount.

Responsibilities:

  • Manage complex diaries and appointments and manage arrangements for UK and International travel ensuring that relevant documentation is provided.
  • Monitor calls, mail and emails that come into the office and respond in a timely and resourceful manner.
  • Manage confidential and sensitive matters.
  • Support, assist and plan arrangement of functional meetings and conferences.
  • Liaise with internal and external stakeholders including third party suppliers.
  • Prepare document packs and updates for meetings and attend to facilitate and act as a minute taker.
  • Produce documents, reports and communication material working to specifications and limited briefs.
  • Provide secretarial support to visitors and colleagues.
  • The role requires flexibility and may involve occasional travel.

Experience and Attributes:

  • Executive secretarial experience of working for multiple reports in a high profile and pressured environment.
  • Extensive, proven experience in diary, meeting and e-mail management.
  • High quality letter writing (grammar and spelling).
  • Driving licence is required to facilitate site visits where necessary.
  • Proficient in Microsoft applications to include PowerPoint, Word, Excel and Outlook.
  • Professional customer service and telephone manner.
  • Advanced organisational skills with the ability to prioritise and achieve deadlines.
  • Ability to empathise with, understand and 'second guess' managers needs.
  • Ability to work on own with a remote manager and within a dispersed team.
  • Ability to deal with confidential and sensitive matters.

This is an excellent opportunity for someone who is looking to build a career with supportive management who will aid in your personal development. There may be opportunities to be involved with ongoing projects and potential travel to sector sites in the UK and International travel for Conferences.

If you are motivated and looking to progress please contact Beshley Isaacs on or 0117 9309 723.

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