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Executive Assistant

  • Salary: £38000 - £42000 per annum + benefits
  • Job type: Permanent
  • Location: West End, London
  • Sector: Other
  • Date posted: 17/07/2017
  • Job reference: J362064A
This vacancy has now expired.

Executive Assistant - An exciting opportunity has arisen for an experienced Executive Assistant to join a prestigious FTSE 100 Engineering company based at their head office in the West End. Supporting a divisional director, the role will be both challenging and rewarding and will provide you with a platform to develop a progressive career within a prestigious organisation.

Job description:

Executive Assistant - The role will be to provide comprehensive EA support to a divisional director, in order to facilitate the efficient operation of their area of responsibility.

Role and responsibilities include:

  • Proactive co-ordination and planning of Director's time
  • Act as interface for the Director dealing with all telephone calls, mail, email and task management tools, filtering and responding as appropriate
  • Manage diary and ensure that relevant documentation / background information and travel arrangements are provided in support of scheduled meetings
  • Arrange and support monthly Board meetings
  • Draft/respond to correspondence often from sparse information and prepare / produce letters, documents, reports, business briefs, reports and presentations
  • Undertake research on topics or gather information to ensure the Director is appropriately briefed
  • Plan and organise events and conferences as and when required
  • Protect the Director from unsolicited approaches in a friendly but assertive manner
  • Establish and maintain productive working relationships with internal and external secretaries and PAs
  • Maintain records and filing systems as appropriate to the role
  • Manage and co-ordinate travel expenses
  • Provide secretarial support to colleagues

In order to be considered you will ideally:

  • Experience of providing EA support to senior management
  • Be highly organised with a flexible approach
  • Proficient in all Microsoft applications including PowerPoint, Word, Excel and Outlook
  • Strong secretarial skills (Typing, Audio)
  • Research and written communication skills
  • Organisational ability and attention to detail
  • Able to exercise discretion and maintain confidentiality
  • Ability to speak Spanish or French (desirable)

In return they offer a competitive salary plus excellent company benefits.

If you are interested please apply ASAP with an up to date CV.

Aaron Wallace