Executive Assistant

  • Location:

    Brentford, London

  • Sector:

    IT

  • Job type:

    Contract

  • Salary:

    Up to £22 per hour

  • Job ref:

    8765432_1594990500

  • Published:

    22 days ago

  • Duration:

    6 months

  • Client:

    Undisclosed Company

Executive Assistant

Brentford

Until end Jan 2021

This role supports the Global Head of Consumer and Business Insights and Analytics. It encompasses all Executive Assistant responsibilities but has an extended accountability for organisational operational requirements as outlined below.

Key Deliverables:

Meeting Organisation and Diary Management:

  • Key point of contact for > 120 organisation.
  • Meeting organisation across time zones, including agenda management, pre-work / pre-reading organisation, anticipation of preparation time.
  • Ensure leader is fully equipped for each meeting to be the most productive.
  • Meeting frequency consistent with well-being.
  • Ensure all technical requirements are in place and working. Resolve as necessary.
  • Become sufficiently acquainted with work and stakeholders to effectively be able to manage multiple priorities and requests.
  • Take minutes of meetings.
  • Capture all action steps, summarise and follow up prior to next meeting / deadlines.
  • Ensure all regular meetings are in the diary. Following up on requirements should these be shifted for any reason.
  • Attending to external guests.
  • Keeping track of LT holidays.
  • Handling interactions with senior stakeholders on behalf of manager
  • Working with other EA's to ensure best practice applied

Travel:

  • Schedule all travel. Ensure travel packs are ready with all details included.
  • Ensure long term travel calendar is in place and avoid clashes.
  • Prioritise travel with the CDO and LT peers.
  • Consider most healthy options for travel- sufficient time between flights.
  • Complete expenses in a timely manner. Ensure full compliance.
  • Support approvals requested from LT - ensuring timely review and approval
  • Create / maintain departmental knowledge base: contacts; preferred hotels; meeting spaces; travel etc.

If you feel you would be suitable for this position, please send in your up to date CV

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