Administrator

  • Location

    Farnborough, Hampshire

  • Sector:

    IT

  • Job type:

    Contract

  • Salary:

    Up to £11 per hour

  • Contact:

    Emma Jane Jones

  • Contact email:

    Emma-Jane.Jones@experis.co.uk

  • Job ref:

    BBBH110670_1573553348

  • Published:

    about 1 month ago

  • Duration:

    3 Months

  • Expiry date:

    2019-12-12

  • Client:

    #

Administrator

Farnborough

£11.00ph

My Client is looking for 2 Administrators to join the team in Farnborough, for an initial 3 months.

This person will be responsible for the administration of all security clearances, ensuring that the relevant forms are completed correctly and addressing errors when necessary.

Responsibilities:

  • Collating all the necessary clearance paperwork, checking and signing off on all requests.
  • Load, issue and process all NSV001 forms to create user accounts for applicants.
  • Liaising with all the departments and external agencies, when necessary, to ensure that all requests for new starters are carried out in a timely manner, including the monitoring of current cleared personnel to ensure that those about to expire are highlighted and processed in sufficient time.
  • Issuing and processing the relevant paperwork for all Security Check (SC) cleared staff and temps, who report a change in their personal circumstances.
  • Interfacing with both internal and external agencies on the compliance of clearance requirements, as laid down in HMG Security Policy Framework (SPF).
  • Receiving and acting on all clearance information received via the United Kingdom Security Vetting (UKSV), ensuring details are loaded onto SISYS System in a timely manner including maintaining and updating records as necessary.
  • Inform the Security Manager (People & Culture) of any issues relating to security clearances that may result in individuals having their applications reviewed by the company or customer.
  • Provide administration support to the Regional Manager as required and be the main point of contact for all security clearance enquiries.

Customer Service

  • Provide an effective service to both internal and external customers.
  • Liaising with other companies and agencies in order to facilitate transfers of valid clearances for those personnel joining and leaving the company.
  • Report to the Security Manager (People and Culture) any issues or concerns that may have an impact on an individual working for the company.

Process Administration

  • Trace/track clearance issues through the SISYS database system, informing the Security Manager (People & Culture) of any concerns.
  • Maintaining an effective and up to date filing system, copying and forwarding relevant documents to all departments concerned.
  • Deleting and archiving information, as necessary, for all personnel leaving the company including the accurate destruction of files in accordance with HMG SPF and the Data Protection Act.
  • Requesting and loading all SC transfers and informing the UKSV of all transfers.
  • Processing leavers and destroying passes.
  • Security systems husbandry to keep profiles up to date.

Team Working / Organisational Expertise

  • Be a proactive team player who can adapt their working pattern to meet the everyday changes in workload.
  • Provide instruction and training to both permanent staff and temporary workers on the requirements of the security clearance process as necessary.
  • To assist in helping with general enquiries on a daily basis.
  • Contribute to the building of a team spirit atmosphere.
  • Ensure your conduct and appearance is of the highest standards.
  • Ensure that any issues relating to Health & Safety are immediately reported to the Security Manager (People and Culture).